Conduct AGM: within 6 months of FY end, 21 clear days notice, adopt accounts, declare dividend, appoint auditors
MCA charges additional fees that rise with the delay, up to 12 times the normal filing fee. OnCompliance tracks the date and warns you before it costs anything.
Draft notice with ordinary and special business items. Include explanatory statement for special business.
Board approves AGM notice, agenda, and accompanying documents at a Board Meeting.
Send notice to all members, directors, and auditors. Minimum 21 clear days notice.
Hold AGM within 6 months of FY end (max 15-month gap from previous AGM). Ensure quorum.
Draft minutes of AGM. Get signed within 30 days of the meeting.
File report on AGM with ROC within 30 days.
File any Special Resolutions passed at AGM within 30 days.
Every guide runs like this in OnCompliance: steps in order, dates in view, paperwork made for you at each step.